8th December 2022

Creating a Sample Quote Template in 2019 File Server

In our previous article, we talked about the general configuration of Windows Server 2016 File Server. Let’s define an example template in this article. For this process, let’s right-click on “Ouota Templates” and click “Create Quote Template…“.

Create Quote Template…
Create Quote Template…

 

We have the ability to copy and replace an existing template, but we’ll create a new one. After the name and description information, let’s determine the capacity of our quota template. Since we will create a template that is 500 MB, we make the settings as 500MB. In case of an action on this template, we click the “Add” button in the Notifications thresholds section to have notifications on the Event Viewer to write or e-mail.

Notifications thresholds
Notifications thresholds

 

First of all, we need to make a setting in the E-Mail Message tab as the quota fill rate is%. Since we have determined the address that will send and receive mail in the main console setting, the necessary information came here and we can change the content of the mail information here. Since we want the mail to arrive when the occupancy rate is 85%, we do not intervene here and leave it at the default settings.

E-Mail Message
E-Mail Message

 

In the Event Log tab, in case of quota exceeding, we can determine whether a log occurs on the event viewer. By default, the log is on. We have the opportunity to edit the created log draft here. We leave the settings as default.

Event Log
Event Log

 

After completing these settings, we can complete the template creation process by clicking the OK button.

Quote Template Properties...
Quote Template Properties…

 

Our template created as 500 MB looks like the following.

Quote Template
Quote Template

Quotas

Let’s apply a quota to a folder. For this process, let’s right-click on Quotas and click “Create Quota…“.

Create Quota…
Create Quota…

 

In the “Browse” section, let’s select the folder that will be applied to the quota. We have created a folder named SHARE on “C:” and let’s select this folder. As the quota, we chose the 500 MB template we just created. If we wish, we can make a setting without choosing a template here. We can assign a quota to our folder with “Create“.

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Create-Share
Create-Share

 

As can be seen, the quota information we have given to our folder has been added in the “Quotas” section.

Quotas
Quotas

 

We copied some data to our folder and the quota status was 64%.

Quota status was 64%
Quota status was 64%

 

After copying some more data, it reached 90% occupancy rate.

90% occupancy rate
90% occupancy rate

Event Viewer

The required log has occurred because we chose to send 90% mail and log on the event viewer. These logs are located under Application under Windows subtitle. He has gone to the specified address in the mail indicating the situation.

event viewer-application log
event viewer-application log

 

When we want to copy more data to the folder, 500 MB will be exceeded, so we are greeted by the occupancy warning regarding the space to be copied.

There is not enough space on SHARE
There is not enough space on SHARE

 

After reviewing the role feature setup, general console setting and quota settings, let’s examine the “Screen Template” settings. This template setting offers the opportunity to make settings such as copying or not copying the desired extensions to the folder to be applied. On our current screen, we can see the default templates already created.

Screen Template
Screen Template

 

File Groups

In the “File Groups” section, we can see the already defined file extensions.

File Groups
File Groups

 

Let’s make a template definition for ourselves in this area. To do this, right-click on “File Groups” and click on “Create File Group…“.

Create File Group…
Create File Group…

 

Let’s give a name to our template in the “Settings” tab. Let’s write the file extensions to be used. Let’s do an example here to prevent cyrptlocker virus. Cryptolocker virus replaces the extensions of the files it reaches. Since this file cannot have a file extension as we have determined below, it will not have an effect here. It is also possible to do only the specified extensions as writable by doing the opposite. We can complete our template by clicking the “Ok” button.

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Create File Group Properties
Create File Group Properties

 

We can see our template under File Groups.

template under File Groups
Template under File Groups

 

File Screen Templates

Let’s assign the created file extension template to a block or allow template. For this process, let’s right-click on File “Screen Templates” and click “Create File Screen Template…“.

Create File Screen Template…
Create File Screen Template…

 

First of all, we define a name for the template in the Settings section. In this template, we select the file extension templates to be blocked. In our template, we choose the template we created to prevent Cryptolocker virus and the “Audi and Video Files” template for audio and video blocking.

Create File Screen Template
Create File Screen Template

 

If mail settings are required to be active here, the necessary settings can be activated in the “E-mail Message” tab.

E-mail Message
E-mail Message

 

In case of a violation, if a log is requested on the event viewer, you can activate the required setting from the screen below in the “Event Log” tab.

Event Log
Event Log

 

As seen on our screen, our template has been created again.

Template has been created
Template has been created

 

File Screens

By assigning our template to a folder, we can prevent the copying of files or extensions that are not allowed here. Right-click on the “File Screens” section and click the “Create File Screen…” section.

File Screens
File Screens

 

Since we will apply this Screen template to the “SHARE” folder on “C:“, we select this folder via “Browse“. We select the template we created to apply it and complete the process with Create.

Create File Screen
Create File Screen

 

The folder setting we created in the “File Screen” console is visible.

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File Screen
File Screen

 

Now we can try to copy the files with CRYPT and MP3 extensions on our desktop to the folder where we created extension restrictions.

Copy to folder
Copy to folder

 

When we want to change the extension of an existing file to one of the prohibited extensions, we again encounter an error.

File Access Denied
File Access Denied

 

The situation is seen on “Event Viewer” as below.

Event Viewer
Event Viewer

 

Storage Reports Manager

Finally, let’s take a look at the reports. Although very comprehensive reports cannot be obtained, we can receive general reports about the actions returned here. In the “Storage Reports Manager” section, we can click on the “Generate Reports Now…” section.

Storage Reports Manager
Storage Reports Manager

 

We can select the report actions to be created in the “Settings” tab of the “Storage Reports Task Properties” page. We choose the report format from the bottom.

Storage Reports Task Properties
Storage Reports Task Properties

 

In the “Scope” tab on the “Storage Reports Task Properties” page, we select the folder where the report will be extracted.

Scope
Scope

 

We have completed the step of adding our SHARE Folder under our “C:” disk.

Scope-Share
Scope-Share

 

If we want the report to be sent via mail in the “Delivery” tab on the “Storage Reports Task Properties” page, we need to turn on the mail setting. We open the mail setting and enter the mail address.

Delivery
Delivery

 

By clicking the “OK” button, we create the report.

Generate Storage Reports
Generate Storage Reports

 

Least Recently Accessed Files Report

The report we have created has been created.

Least Recently Accessed Files Report
Least Recently Accessed Files Report

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